College of Graduate Studies : Health Science Campus Graduate Student Handbook 2007-2008

REGISTRATION:  Procedure / Course Load / Cooperative Agreement / Undergraduates in Graduate Courses / Additional Courses / Withdrawal / Auditing a Course / Enrollment after Defense or Presentation / Continuous Enrollment / Leave of Absence / Residency / Health Requirements / Regulatory Compliance / Patent Policy / Animal Research / Liability Insurance / Student Records / GRADUATE CREDIT / Academic Standards / Professional Graduate Courses / Repetition of Courses / Audited Courses / Residency Requirement / Transfer Credit / Other Credit / GRADES POLICY / Grading and Point System / Withdrawal from Courses / Alteration of Grades / Dismissal Appeal Procedure

FEES:   Instructional / General Fee / Application Fee / Registration Fee / Reservation Deposit / Payment of Fees / Insufficient Funds Fee / Late Fee / Liability Insurance / Transcript Fee / ID Card Fee / Auditing Fee / Early Learning Center (Child Care) / Immunization and other Lab Test Fees / Student Lab Fee / Student Health Record Fee / Course Fees / Health Insurance Coverage / Return of Title IV Funds / Satisfactory Academic Progress / Appeal Process / Refund Policy - Reduced Course Load / Financial Obligations / Delinquent Accounts / Future Policy Changes

UNIVERSITY HEALTH SERVICES:  Description of Plan / Health Requirements / Fees for Pre-matriculation Services 

REGISTRATION/FEES/HEALTH SERVICES

REGISTRATION     (top of page)

A student must be registered in the College of Graduate Studies in order to earn graduate credit.

Procedure for Registration     (top of page)

Registration forms can be found on the Health Science Campus Registrar’s Office web page at http://hsc.utoledo.edu/depts/registrar/links.html. The Registration form must be approved and signed by the major advisor and course instructors responsible for giving the grade before authorization to register and to pay fees will be given.

In order to complete the registration process, the fully completed Registration form must be presented to the Health Science Campus Registrar’s Office before the end of the registration period. Final dates for registration and payment of fees are published each semester. Normally, the last day for payment of the fees is the first day of the semester. Failure to pay fees on time will result in late charges and/or denial of registration.

No credit will be given for courses taken without authorization.

Ohio Selective Service Registration Statement for males is required for initial enrollment. The form is on the Health Science Campus Registrar’s web site.

Course Load     (top of page)

For all full-time students, the normal course load is 12-15 credits per semester and 8-10 credits for summer semester. Special authorization is required for a course load beyond 18 credits per semester. Students receiving predoctoral fellowship/graduate research assistantship awards must continuously register for a minimum of 15 credits each semester (10 credits each summer semester) until they have completed the didactic (carrying a letter grade) courses on their Plan of Study. Students receiving MSBS premaster awards must continuously register for a minimum of 12 credits each semester (8 credits each summer semester.  Students receiving tuition scholarships must be full-time (12-15 credits) until they have completed the didactic courses on their Plan of Study.

Full-time UT employees may register for no more than 6 didactic credits per semester.

BGSU/UT Cooperative Registration Agreement    (top of page)

The BGSU/UT Cooperative Registration Agreement allows graduate students at one institution to enroll and receive graduate credit for classes offered at another institution. Credit and grades earned at the host institution count as resident credit (not as transfer credit) at the home institution. 

Approval by the Graduate Dean or Senior Associate Dean of the home institution or campus is required for each registration before a student receives credit and a grade for the class in which s/he is enrolled. In addition, UT Health Science Campus students who enroll via the Cooperative Registration Agreement at BGSU are required to complete a minimum of 67% of their required course work at UT Health Science Campus. Part-time graduate students who participate in the program pay the instructional and general fees, and, if applicable, the non-resident fees at the host institution on a per credit basis. Instructional and non-resident fees will be waived by the host institution for graduate students who have paid full-time instructional and non-resident fees at their home institution, or who are graduate assistants, teaching fellows, or recipients of tuition scholarship awards at their home institution. Courses may be audited by co-op students, but there will be no fee waivers/tuition scholarships honored for courses that are audited.

Advanced Undergraduates Taking Graduate Courses     (top of page)

Seniors at an accredited U.S. institution, under certain circumstances, may be permitted to register for graduate courses. In order to qualify, students must be matriculated at their home undergraduate institution and have completed 90 semester credits (135 quarter credits) with at least a 3.0 GPA. Students must have the permission of their undergraduate advisors from their home institution, the instructor of the graduate course, and the Senior Associate Dean of the College of Graduate Studies.

Approved undergraduate students may register as Transient Students using the Transient Student Application Form.

Credit earned in this manner cannot be used for both undergraduate credit at the home institution and graduate credit at UT if the student subsequently matriculates at UT.

Addition of Courses     (top of page)

With the approval of the major advisor, the student may enroll in additional courses within 14 days of the beginning of the semester.

The student must follow the procedure for registration requiring the approval of the instructor and the Senior Associate Dean of the College of Graduate Studies, and must comply with fee payment policies.

Withdrawal from Courses     (top of page)

Withdrawal from a course requires the approval of the instructor, the Major or Academic Advisor, and the Senior Associate Graduate Dean on an Add/Drop form, which may be obtained from the Health Science Campus Registrar’s Office or at their web site.

Within 14 days of the beginning of the semester, withdrawal from courses will not be noted on the transcript of credit. After the 14th  day of the semester the student must obtain, in addition to the approval of the advisor, a designation from the instructor of the student's withdrawal status as either WP (grade of C or higher) or WF (grade of D or lower). The grade of WP will be entered in the student’s official record and will not be counted in the GPA. The grade of WF will be entered in the student’s official record and will be counted in the GPA as an F.

Auditing Courses     (top of page)

A student may audit courses with the approval of the major advisor. Such courses must be entered on the student's registration form and are subject to the approval of the instructor. A student auditing a course is not required to take examinations and will not receive a grade. An audit designation (AU) will appear on the transcript. The student is required to pay tuition for the course and must comply with all registration and fee payment policies of the College of Graduate Studies.  A student may change a course from audit to regular credit, or from regular to audit status within 14 days of the beginning of the semester. Audited courses do not count toward full-time enrollment.

Enrollment after Defense or Project Presentation     (top of page)

Students are not required, nor permitted, to enroll as degree students after they have completed all of the course work on their Plan of Study and have defended their thesis or dissertation or presented their scholarly project. Students wishing to enroll for courses past the defense or presentation must apply for special status.

Continuous Enrollment     (top of page)

A student must be enrolled for a minimum of one credit for each semester in which s/he is actively working on the requirements for her/his degree, including the semester in which degree requirements are completed. A student receiving a predoctoral fellowship/graduate research assistantship award, premaster fellowship award, or a master's tuition scholarship must be continuously enrolled. Students in the Occupational Therapy, Physician Assistant Studies, Physical Therapy, Clinical Nurse Leader - Graduate Entry, and certain certificate programs also must be continuously enrolled.

Enrollment on another campus for courses approved on the Plan of Study will be considered as continuous enrollment and identification cards will be validated upon presentation of proof of registration.

A student may be continuously un-enrolled for no more than three semesters. If the student is not registered for the fourth consecutive semester, the file will become inactive and re-application to the College of Graduate Studies will be required. Re-admission will not automatically be guaranteed. A student who is not enrolled in the College of Graduate Studies at the University of Toledo is not allowed to participate in graduate academic activities (except for library use).

Leave of Absence     (top of page)

A student on a predoctoral fellowship/graduate research assistantship, premaster fellowship award, master's tuition scholarship, or in the Occupational Therapy, Physical Therapy, Physician Assistant Studies, Clinical Nurse Leader - Graduate Entry or certain certificate programs must be approved for a leave of absence whenever s/he is not enrolled as a student. If the leave is for three semesters or less, the student remains in good standing. If the leave is for more than three semesters, the student will be required to reapply to the College of Graduate Studies. Such student will be required to compete for available positions, and will not automatically be guaranteed admission.

Such students cannot be guaranteed a predoctoral fellowship/ graduate research assistantship, premaster fellowship award, or master's tuition scholarship upon return.

Ohio Residency Status     (top of page)

To be classified as a resident for in-state tuition purposes, a student must meet the guidelines for residency as defined by the Ohio Board of Regents (Ohio Board of Regents 3333-1-10 Ohio Student Residence for State Subsidy and Tuition Surcharge Purposes).

Health Requirements     (top of page)

General Requirements

All graduate students entering UT Health Science Campus must demonstrate minimal immunization requirements. Minimum immunizations and health screening required include:

1. Tetanus-diphtheria booster, adult booster, within the past 10 years.
2. Two MMR (measles-mumps-rubella) immunizations IF student was born after 1/1/57.  Any student who has had measles, mumps, or rubella during his/her lifetime requires no further immunization. This immunity may be documented through a blood test called a “titer” which must demonstrate a “positive” result.  If the titer is “negative” the student must receive the appropriate vaccine.
3. One Mantoux-type (intradermal TB screening with PPD (purified protein derivative) done in the USA within 12 months prior to matriculation. If you are an international student or an American living outside of the USA, you must have the PPD skin test done by University Health Service (UHS) when you arrive on campus. The test must be read by University Health Service before the student is allowed to attend class.

 If TB Screening Results Are Positive:

• Students who have a positive PPD at the UHS or elsewhere must meet with a UHS health provider to answer questions, discuss treatment options and risks, have required lab work done, and complete an “Annual BCG/Positive PPD Follow-up Check List” on signs and symptoms of TB. If the student is in agreement, the recommended therapy is initiated.
• Students who have a positive PPD at UHS or elsewhere also must have a chest x-ray at University Medical Center or the Lucas County Health Department before they can attend classes.
• Students with a positive x-ray must consult with a health provider regarding treatment. If treatment is recommended the student must initiate treatment before attending classes.

All graduate students who will be having contact with patients, human tissue or involved with primate research also are required to complete:

1. Hepatitis B vaccination series (series of three).
2. Lab testing for Hepatitis B surface antibody (HBsAB) 1-2 months after the Hepatitis B vaccination series is completed.

The Hepatitis B series can be completed at UT University Health Services at cost.

NOTE:  Students may have additional health requirements depending on their specific area of study i.e., health sciences professions, nursing and MD/PhD students.

Immunizations and Lab Titers

University Health Service at UT is able to complete student Hepatitis B series, and Hepatitis B surface antibody can be performed at University Health Services during the student’s initial semester. 

After students have approved registration for classes, there will be NO CHARGE for annual TB screening, adult tetanus boosters, and annual influenza vaccine given at UHS. Students may incur charges for pre-matriculation health requirements provided by UHS.

Documentation Requirements

To verify immunization and screening, ONLY the following will be accepted:

1. Official letterhead from physician or health department containing original signature, the date of verification statement, and the date(s) the immunization(s) was administered.
2. The official childhood immunization record.  If the immunization record is not in English, a notarized translation in English MUST accompany the copy of the original record.
3. Completed UT health form with physician signature and legible address stamp.

Regulatory Compliance for Research Projects     (top of page)

All research protocols involving animal subjects, human subjects (projects involving humans in any way, including administration of questionnaires, etc.), hazardous materials, recombinant DNA, or radioisotopes must have prior approval. Copies of institutional  policies governing each of these issues may be found in the UT Health Science Campus General Policies and Procedures Manual.

1. Human subjects research protocols must be approved by the UT Institutional Review Board (IRB).
2. Animal subjects research protocols must be approved by the Institutional Animal Care and Use Committee.
3. Hazardous materials research must be approved by the Academic Biological and Chemical Hazard Committee.
4. Recombinant DNA research must be approved by the Institutional Biosafety Committee.
5. Radioisotopes research must be approved by the Radiation Safety and Radioisotope Committee.

These requirements must be met even if the research is conducted at an off-campus site.  Regulatory Committees 1 through 4 are coordinated by Research and Grants Administration and protocol forms may be obtained from that office. Radiation Safety and Radioisotope Committee forms may be obtained in the Office of Radiation Safety.

Patent Policy     (top of page)

All students should become familiar with the UT Health Science Campus Patent Policy (03-003) and with their obligations defined in this policy. Significant points in this policy include obligations to promptly disclose patentable intellectual inventories and discoveries to UT and to assign all rights in discoveries/inventions to UT in accordance with the UT patent policy and Section 3345.12 of the Ohio Revised Code. In return, net income from patent will be split between UT and inventor. 

All graduate students are required to sign the Invention Reporting & Assignment Obligations form (available in the Health Science Campus Registrar’s Office) for potentially patentable inventions and discoveries arising from scholarly activities while a student at the University of Toledo.

Contact with Research Animals     (top of page)

Graduate students who average 20 or more hours per week contact with research animals must have medical surveillance prior to working with animals, annually while working with animals, and after completing their work with animals. Students with any contact with research animals must be vaccinated for Tetanus.

Liability Insurance     (top of page)

All students (including MPH, certificate and special status students) must be covered with liability insurance through the University of Toledo. The fee for liability insurance is $12 each for the fall and spring semesters and $8 for the summer semester.

Student Records     (top of page)

Graduate students at the University of Toledo may inspect official records, files, and data directly relating to themselves as set forth under the provisions of the Family Educational Rights and Privacy Act of 1974. Review of student records and information released therefrom shall conform to University policy.

 

INSTRUCTIONAL AND ANCILLARY FEES    

(top of page)

The Student Accounts Office on the Health Science Campus of the University of Toledo shall be responsible for the collection of all student fees and charges.

All fees and charges are payable in advance of the semester for which the student is enrolled. Each student is responsible for payment of fees on a semester basis in accord with the academic calendar.

All fees shall be payable in full at the time of registration. A student cannot be considered enrolled unless the fees are paid. No credit will be given for any semester in which the tuition has not been paid. Failure to pay fees on time may result in denial of registration. A student is not registered until his/her fee statement form, indicating payment of all fees, has been received by the Registrar on the Health Science Campus.

The instructional and ancillary fees are to be paid on a semester basis at the beginning of each semester. Final dates for registration and payment of fees are published each semester. The last day for payment of fees is the last day of registration which also is the first day of the semester.

In the event of individual financial difficulty which may preclude such payment, the concerned student should make appropriate arrangements through the Student Financial Aid office on the Health Science Campus so financial assistance may be obtained prior to the last day payment is due. The Student Accounts office on the Health Science Campus shall be notified of the arrangements.

Students must be registered at the University of Toledo in the semester in which they are actively working on a degree or certificate, and during the semester in which they defend their thesis or dissertation, or present their scholarly project.

Any student auditing an educational offering at the University of Toledo Health Science Campus shall be required to register with the Registrar on the Health Science Campus before attending class. Any student taking a course not for credit shall pay the same fee assessed for courses taken for credit.

Instructional Fees     (top of page)

Doctoral Degree Programs, Master Degree and Certificate Programs (except MPH Degree and MSBS/Medical Sciences Degree)
Fall and Spring Semesters 2007-2008	Ohio Residents	Non-Residents
12-15 credits	$4,914 per semester	$9,319.80 per semester
Less than 12 credits	$   409.50 per credit	$   776.65 per credit
16 or more credits	$   409.50 per credit additional for each credit in excess of 15	$   776.65 per credit additional for each credit in excess of 15
Summer Semester 2008	Ohio Residents	Non-Residents
8-10 credits	$3,276	$6,213.20
Less than 8 credits	$   409.50 per credit	$   776.65 per credit
11 or more credits	$   409.50 per credit additional for each credit in excess of 10	$   776.65 per credit additional for each credit in excess of 10

MSBS/Medical Sciences Degree
	Ohio Residents	Non-Residents
Full-time tuition & fees for one-year program (40 credit hours)	$17,556	$39,450

Consortium Master of Public Health (MPH) Degree Program
Fall and Spring Semesters 2007-2008	Ohio Residents	Non-Residents
12-16 credits	$5,283.00 per semester	$9,579.96 per semester
Less than 12 credits	$   440.25 per credit	$   798.33 per credit
17 or more credits	$   440.25 per credit  additional for each credit in excess of 16	$   798.33 per credit additional for each credit in excess of 16
Summer Semester 2008*	Ohio Residents	Non-Residents
8-10 credits	$3,522.00	$6,386.64
Less than 8 credits	$   440.25 per credit	$   798.33 per credit
11 or more credits	$   440.25 per credit additional for each credit in excess of 10	$   798.33 per credit additional for each credit in excess of 10

     
   
    
 * May be subject to change

Tuition and General Fees for students in the Bowling Green State University/University of Toledo Consortium MPH program will be the average tuition (Ohio resident and non-resident) of the institutions. Course fees and lab fees will be set by the individual institutions. MPH students will have access to student services at each institution.

Registration, tuition, and fee payment will be at the UT Health Science Campus.

General Fee     (top of page)

A non-refundable general fee will be charged all graduate students enrolled at the UT Health Science Campus per the following schedule:

Academic Year 2007-2008:

Fall and Spring Semesters
  $  46.30 per credit hour
  $555.60 total for 12-15 hours

Summer Semester
  $  46.30 per credit hour
  $368.03 total for 8-10 hours

MPH Consortium: Academic Year 2007-2008

Fall and Spring Semesters
  $46.30 per credit hour
  $555.60 total for 12-15 hours

Summer Semester
  $  46.30 per credit hour
  $368.03 total for 8-10 hours

Application Fee     (top of page)

A non-refundable $45 application fee is required with admission application to the College of Graduate Studies, Health Science Campus. A non-refundable $45 secondary application fee must be paid by applicants to the MSBS/PA program who are invited for an interview.

Registration Fee     (top of page)

A non-refundable $30 registration fee is charged all graduate students who have accepted admission in the College of Graduate Studies Health Science Campus and who enroll for the first time.

OTD, MSBS/PA and Clinical Nurse Leader - Graduate Entry Student Reservation Deposit     (top of page)

Due to the limited number of positions available and in order for the University of Toledo to adequately plan for the educational Occupational Therapy, Physician Assistant Studies and Clinical Nurse Leader - Graduate Entry programs, each OTD, PA and Clinical Nurse Leader applicant will submit a $300 reservation deposit along with their letter of intent to attend UT. The fee is refundable up to May 1st [June 1st for Clinical Nurse Leader - Graduate Entry applicants]. This deposit then will be applied to the individual’s fall semester tuition.

Payment of Fees     (top of page)

Students may pay their tuition and fees with student financial aid, cash, personal check, or by charging their Visa, MasterCard, or Discover card. Credit card payments will not be accepted once all charges to an account have been paid by financial aid or the account balance is zero. Credit card payments should be received 15 days prior to the start of the semester to avoid the payment not being accepted. Provided the student’s financial aid has been processed according to the timeline determined annually by the Office of Student Financial Aid Health Science Campus, student loan funds will be disbursed to the student no earlier than 10 days prior to the first day of each semester. Accounts paid by credit card will be first refunded by credit card up to the amount of the credit card payment, then by check or direct deposit for any remaining refund.

Fee for Insufficient Funds     (top of page)

If a check is returned to UT due to insufficient funds, a $20 charge will be assessed to the student’s account.

Late Fee     (top of page)

All tuition and fees are due the first day of the semester. A late fee of $25 will be assessed if payment has not been made in full by the end of the first week of the semester. An additional late fee of $50 will be assessed at the end of the second week of the semester. Accounts delinquent more than 45 days will be forwarded to the State Attorney General’s Office for collection. If a loan is in pending status but financial aid funds do not arrive by the first day of the semester, students are required to have their fee statement stamped “Loan Pending” by the Office of Student Financial Aid on the Health Science Campus to avoid late charges, provided that the pending financial aid funds are in sufficient amount to pay the account in full.

If payment of tuition and fees has not been made in full by the end of the semester, the student will be administratively withdrawn. If a student wishes to be reinstated, the student must petition in writing to the Senior Associate Dean of the College of Graduate Studies. If reinstated, the student will be assessed a fee of $200.

Liability Insurance Fee     (top of page)

All students (including MPH, certificate and special status students) must be covered with liability insurance through the University of Toledo. The fee for liability insurance is $12 each for the fall and spring semesters and $8 for the summer semester.

Transcript Fee     (top of page)

Each graduate student will be charged a transcript fee of $55 at the time of entry into the College of Graduate Studies Health Science Campus. There will be no further charges for the issuance of transcripts. Students admitted to the College of Graduate Studies Health Science Campus who have previously paid a transcript fee at the time of entry into the College of Medicine at UT will not be subject to any additional transcript fee. All requests for transcripts must be made in writing to the Registrar’s Office on the Health Science Campus. The issuance of transcripts is usually completed within 48 hours of receipt of the request.

Identification Card Fee     (top of page)

Each student will be issued an identification card, which shall be revalidated each enrolled academic semester. The card must be surrendered if the student withdraws, is dismissed, or leaves the University of Toledo for any other reason during the academic semester in which he/she holds a valid identification card. The prepayment of $5 must be made for each replacement of an identification card.

Auditing Fee     (top of page)

Any student auditing a course at the University of Toledo Health Science Campus shall be required to register with the Registrar on the Health Science Campus before attending class. Any student taking a course not for credit shall pay the same tuition and fees assessed for courses taken for credit.

Courses may be audited by co-op students but there will be no fee waivers/tuition scholarships honored for courses that are audited.

Early Learning Center (Child Care)     (top of page)

Children of graduate students may be enrolled in the Early Learning Center at a fee of $135/week for pre-school and toddlers for a full day, and $105/week for part-time ½ days. A second child discount is available at $115/week for pre-school or toddlers. A $50 registration fee also will be required. Fees will be due bi-weekly. Children are accepted on space availability.

Immunization, Titre, and/or Tuberculosis Testing Fee     (top of page)

All students who have patient contact must demonstrate immunity against mumps, measles, rubella (MMR), Hepatitis B, and must be tested annually for TB. Unless a student provides evidence of such immunization or immunity, s/he must be immunized by University Health Services before the semester in which the student has patient contact. Cost of the immunization will be added to the student fee statement at matriculation.

Lab tests are charged through University Medical Center.     (top of page)

Note: University Health Services will require payment for hepatitis B vaccine for the three doses required, hepatitis A vaccine, the MMR, and varicella. Fees for these vaccines are available from University Health Services. There is no charge for TB testing, adult tetanus boosters or influenza shots for students enrolled in classes.

Student Laboratory Titer Fee     (top of page)

All Physician Assistant Studies students and College of Nursing students (including certificate programs) will be assessed a $150 fee during their first semester of enrollment as payment for the laboratory titers that are required for proof of immunity.

Student Health Record Fee     (top of page)

College of Nursing students (including certificate programs), and Physician Assistant Studies students will be charged a fee of $15 assessed each fall and spring semester to maintain required student health records.

Course Fees     (top of page)

A course fee will be assessed at the rate of $50 per course for the following:

NURS504	Health Assessment and the Nursing Process for Promoting Health
NURS507	Therapeutic Communication Skills for Nurses
NURS509	Psychiatric Mental Health Nursing I
NURS510	Psychiatric Mental Health Nursing II
NURS511	Psychiatric Mental Health Practicum
NURS514	Designing Nursing Systems to Promote Self-care
NURS519	Advanced Interpersonal Interventions
NURS524	Designing Nursing Systems for Compromised Health States
NURS544	Population focused Nursing Care
NURS551	Advanced Clinical Seminar in Nursing
NURS554	Advanced Practicum in Nursing Systems Design
NURS574	Advanced Health Assessment
NURS581	PNP I: Care of Children and Concepts of Wellness
NURS582	PNP II: Common Acute and Stable Chronic Illnesses
NURS583	PNP III: Complex Chronic Illnesses or Disabilities
NURS586	FNP Clinical II: Primary Care of Adolescents and Adults
NURS603	ANP I: Primary Care of Adolescents and Adults
NURS604	ANP II: Primary Care of Women
NURS605	ANP III: Primary Care of Adults and Older Adults
NURS607	Advanced Communication Skills and Group Dynamics
NURS608	ANP/CNS I: Care of Adolescents and Adults
NURS609	ANP/CNS II: Care of Women and Concepts of Wellness
NURS610	ANP/CNS III: Care of Adults and Older Adults with Specialty Focus
NURS621	FNP I: Primary Care of Adolescents and Adults
NURS622	FNP II: Primary Care of Women and Children
NURS623	FNP III: Primary Care of Adults and Older Adults
NURS673	Practicum and Seminar in Teaching
OTD
OCCT700	Conceptual Framework for Therapeutic Occupation
OCCT701	Occupational Therapy Models of Practice I
OCCT702	Occupational Therapy Models of Practice II
OCCT703	Occupational Therapy Models of Practice III
OCCT704	Occupational Therapy Models of Practice IV
OCCT720	Occupational Therapy Advocacy I
OCCT721	Occupational Therapy Advocacy II
OCCT805	Occupational Therapy Models of Practice V
OCCT806	Occupational Therapy Models of Practice VI
OCCT807	Occupational Therapy Models of Practice VII
OCCT823	Occupational Therapy Advocacy III
OCCT824	Occupational Therapy Advocacy IV
MSBS/PA
PHYA510	Principles of Interviewing and Medical History
PHYA513	Patient Evaluation
PHYA522	Diagnostic and Therapeutic Skills II

Health Insurance Coverage

Return of Title IV Funds     (top of page)

In accordance with the 1998 Re-authorization of the Higher Education Act, the University of Toledo will use the following policy to calculate refunds for students who withdraw or take a leave of absence* before the end of an academic semester. Examples of refund calculations are available from the Student Financial Aid Office on the Health Science Campus.

*If an approved leave of absence is for fewer than 180 days in any 12-month period, a student is not considered to have withdrawn as long as the student has requested and been granted a leave of absence under the institution’s formal leave policy.

Fees not subject to a federal refund include: health insurance, disability insurance, and liability insurance.     (top of page)

The percentage used to calculate refunds for students who graduate, withdraw or take an approved leave of absence will be calculated according to the following federal guidelines:

Withdrawal before the first day of the semester:  100%

Withdrawal before the end of 60% of the payment period: The percentage of the payment period completed multiplied by the total amount of Title IV aid that was disbursed (or could have been disbursed) for the payment period. This is calculated by dividing the number of calendar days completed by the number of calendar days in the payment period.

Necessary refunds to student financial aid programs will be made prior to the release of any refund to the student. If a refund amount remains after all necessary funds have been returned to the Title IV programs, the remaining amount will be divided proportionately between the non-Title IV sources of the fee payment (for example, Title VII programs, institutional funds and/or the student). Funds will be returned to the financial aid programs in the following order: (1) Federal Unsubsidized Stafford Loan, (2) Federal Subsidized Stafford Loan, (3) Federal Perkins Loan.
If a student is required to repay funds to a loan program, the amount will be repaid according to the terms and conditions of the promissory note for that particular loan program.

Refund Policy for Instructional Fees     (top of page)

Dismissal for academic or disciplinary reasons will not qualify the student for an instructional fee refund. All such refund applications shall be in writing. Necessary refunds to student financial aid programs will be made prior to the release of any refund to the student. If a refund amount remains after all necessary funds have been returned to the Title IV programs, the remaining amount will be divided proportionately between the non-Title IV sources of the fee payment (e.g., Title VII programs, institutional funds and/or the student).

NOTE: If the state of Ohio legislatively approves a state refund policy and/or the Department of Education approves a refund policy of an agency that accredits the University of Toledo, the refund policy used (state law and/or accrediting agency) will be that which provides the larger refund amount.

Satisfactory Academic Progress     (top of page)

Students must be making satisfactory academic progress to be eligible to receive financial aid from Title IV financial aid programs or UT-controlled funds.

Qualitative Measure of Progress

A graduate student must maintain a minimum of 3.0 cumulative GPA. A student who does not maintain a 3.0 GPA will be placed on probation for purposes of Title IV financial aid and must achieve a 3.0 cumulative GPA by the end of the subsequent academic year. A student on probation who does not achieve the minimum GPA will become ineligible for financial aid the following year.

1. A graduate student who receives a grade of C or lower that exceeds the following maximums will be placed on probation for purposes of Title IV financial aid:

  10 credits Ph.D. degree
    8 credits MSBS research tracks, and MSN degree
  12 credits DPT, MSBS clinical tracks and OTD (unless stated otherwise)
    6 credits MPH and MSOH degrees
    3 credits Certificate programs

A student may repeat once any course previously taken where the grade received was below a B. If a student repeats a course and does not achieve at least a grade of B, the student is ineligible to receive Title IV financial aid.

Quantitative Measure of Progress

1. For financial aid purposes, a student is considered to be making satisfactory academic progress if s/he completes 67% of the courses in which s/he is enrolled with at least a B grade or better.
2. Except under unusual circumstances, students will be considered making satisfactory academic progress for financial aid purposes if their rate of progress would permit them to complete all requirements for their degree within 150% of the normal length of their academic program. This period of time includes time spent on Leaves of Absence or repeating curriculum components.

Appeal Process     (top of page)

A student in a degree/certificate program on the Health Science Campus who is suspended from financial aid eligibility is entitled to an appeal. Appeals must be in writing and addressed to the Senior Associate Dean of the College of Graduate Studies within two weeks of the date the student receives the notification of probation or suspension. The Senior Associate Dean of the College of Graduate Studies will consider the appeal within two weeks of receipt of the appeal, and will render a decision and inform the student of the decision.

If the appeal is denied, the student has the right to make an appeal to the Council of Deans. A written letter of appeal must be received by the Council of Deans within two weeks of the student’s notification of appeal denial. The Council of Deans will render a decision and inform the student of such within two weeks of receipt of the appeal.

Refund Policy for Students Who Reduce Their Course Load     (top of page)

Students who reduce the number of credits for which they are registered but who do not withdraw completely, are subject to the following tuition refund schedule:

Fall and Spring Semesters

100% - Refund prior to the official start of the semester
  90% - Refund during the first week of the semester
  80% - Refund during the second week of the semester
  60% - Refund during the third week of the semester
  40% - Refund during the fourth week of the semester
    0% - Refund after the fourth week of the semester

12-Week Summer Semester

100% - Refund prior to the official start of the semester
  90% - Refund during the first week of the semester
  80% - Refund during the second week of the semester
  60% - Refund during the third week of the semester
  40% - Refund during the fourth week of the semester
    0% - Refund after the fourth week of the semester

6-Week Summer Term

100% - Refund prior to the official start of the term
  90% - Refund within the first and second days of the term
  80% - Refund within the third and fifth days of the term
  60% - Refund within the sixth and ninth day of the term
    0% - Refund after the tenth day of the term

For all other fees other than tuition, students who reduce the number of credits for which they are registered but who do not withdraw completely, are subject to the following fee refund schedule:

100% - Refund prior to the start of the semester/term
    0% - Refund after the first day of the semester/term

Financial Obligations     (top of page)

Students must take care of all financial obligations to the University of Toledo in order to qualify for continued enrollment.

Specifically, this means that each semester students must pay all money due the University. This includes instructional and ancillary fees, traffic fines, library fines (or unreturned books), and other types of financial obligation. All graduate student emergency loan repayments and hospital business office payments must be current.

Delinquent Accounts     (top of page)

A student with a reported delinquent account may expect the following:

1. Statement of grades will be withheld.
2. Registration for a succeeding semester(s) will not be permitted.
3. A transcript will not be issued.
4. The student will not be permitted to graduate and the diploma will be withheld.

Amounts due may be withheld from refunds, paychecks, grants, awards, or other payments due from the University.

Future Changes in Policy     (top of page)

The Board of Trustees reserves the right to make any changes or adjustments in instructional and ancillary fees when such changes are deemed necessary.

 

GRADUATE CREDIT     (top of page)

Academic Standards     (top of page)

All students in graduate study programs are expected to maintain a minimum of 3.0 GPA for all courses taken at UT. A student working on a second degree at UT must maintain a minimum of a 3.0 GPA on the current degree. A minimum GPA of 3.0 (B) is required to graduate. A grade of B or higher constitutes satisfactory work in the College of Graduate Studies. The grade of C is the minimum passing grade for earned graduate credit. A maximum number of credits of C or lower may be on a candidate’s Plan of Study as listed below:

 10 credits PhD degree
   8 credits MSBS research tracks and MSN degree
 12 credits DPT, MSBS clinical tracks and OTD programs (unless otherwise stated)
   6 credits MSOH, MPH degrees
   3 credits Certificate programs

 
A student who exceeds the maximum for their degree program will be subject to dismissal. A student who receives two or more grades of D or F or WF will be subject to dismissal.

Professional Graduate (PG) Courses     (top of page)

Professional Graduate (PG) courses are College of Medicine courses taught by the faculty of the College of Medicine. Graduate credit can be earned by students who enroll in these courses designated PG. To enroll in a PG course, a student must have been accepted into a degree program. After the completion of the first academic year, a student can only enroll in PG courses that are on the student’s approved Plan of Study.

Repetition of Courses     (top of page)

Courses may be repeated using the following procedures:

1. A graduate student, with the permission of the instructor and the Senior Associate Dean of the College of Graduate Studies, may repeat once any course previously taken where the grade received was below a B. Tuition Scholarship cannot be used to repeat a course to improve a grade.
2. Credits for a repeated course shall in no case be counted more than once in meeting graduation requirements.  Both grades will remain on the student's transcript, however, only the most recent grade will be counted in determining the GPA of the student.
3. Whenever a course is repeated under the terms specified above, it must be so indicated on the registration form at the time of registration.
4. This procedure may be used for only two courses. If a student repeats more than two courses, both grades will remain on the student’s transcript and both grades will be counted in determining the GPA of the student.

Audited Courses     (top of page)

Audited courses do not count for full-time enrollment or receive a grade. Such courses may be added to the maximum full schedule of a student when approved by the advisor and instructor.

UT Residency Requirement for Degree     (top of page)

Students must complete a minimum of two-thirds of the total credit requirements at the University of Toledo with the exception for the requirements for the MPH degree.

Students will not be permitted to perform research at another institution except under exceptional circumstances. Prior permission to perform research elsewhere must be obtained from the Senior Associate Dean of the College of Graduate Studies. The graduate student and her/his major advisor must submit in writing to the Senior Associate Dean the rationale for how this off-campus work will uniquely benefit both the student and UT.

Transfer of Credit     (top of page)

Some graduate credit earned in College of Graduate Studies at other institutions may be transferred to UT with the following provisions:

1. Application for transfer of graduate credit be made only after the student has been admitted and the requested transferred graduate credit has been approved on the Plan of Study.
2. Transfer of graduate credit is limited to a maximum of one-third of the total number of didactic credits required for the degree. Transfer of graduate credit for certificate programs is limited to a maximum of one-fourth of the total number of credits for the award of a certificate.
3. Transfer of credit for courses earned from a foreign institution will be considered only after receipt of an evaluation of the credentials from a foreign credential agency. A list of acceptable credential agencies is on file in the International Student office on Main Campus. The evaluation will be at the student's expense.
4. No transfer of graduate credit will be permitted for courses in which a grade less than B was earned or for courses graded S/U or P/F.
5. Courses used for transfer credit must have been taken no more than 7 years prior to entering the UT program for which the transfer credit is applied.
6. Grades earned in courses accepted for transfer will not be computed in the GPA issued by the University of Toledo.
7. Implementation of the transfer of credit is made after approval of the student's Plan of Study for MSN, MSOH, and MSBS students; implementation for PhD students must be requested.

In requesting transfer of graduate credit, advisors are asked to furnish evidence that the courses to be transferred are graduate level courses. Appropriate documentation is, for example, a photocopy of the course description from the bulletin/catalog of the university or college at which the courses were taken. 

Transfer of graduate credit to the student's permanent record requires an official transcript from the institution at which the course(s) was taken and approval of the student's Plan of Study. 

Other Credit     (top of page)

1. Students simultaneously pursuing a master or doctoral degree from UT may use a maximum of six credits toward degree and certificate completion requirements.
2. Credits earned to complete a graduate certificate program (at UT Health Science Campus within five years of application) may be applied toward a master or doctoral degree at UT Health Science Campus pending approval of the student’s official Plan of Study.

GRADES POLICY     (top of page)

Grading policy for graduate courses is established by the instructor(s) of each course.  It is the policy of the College of Graduate Studies on the Health Science Campus that instructors notify students during the first class meeting of the grading policy to be used for the course.

Grading and Point System

A	Excellent	4.00 grade points for each credit
B	Good	3.00 grade points for each credit
C	Fair	2.00 grade points for each credit
D	Poor	1.00 grade points for each credit
F	Fail	0.00 grade points for each credit
D	Poor	This grade may not be used to fulfill the obligation of a required course or a course on the student's Plan of study
F	Fail	This  grade indicates that the student has done failing work or did not complete course requirements and presented no valid excuse.
H/HP	Honors or High Pass	This grade may not be used for graduate students.
I	Incomplete	This grade indicates that because of extenuating circumstances, the student has not been able to complete all required work for a course within a specified time. A student receiving an I must normally complete all specified work before the end of the next semester, and the instructor must then change the grade. Under extenuating circumstances, the instructor, before the end of the next semester, may request that the Senior Associate Dean of the College of Graduate Studies extend the period of time allowed to complete the work. In the event the student does not complete the required course work within the next semester, the grade of I shall automatically be changed to F or U. Students receiving a grade of I during their final semester will have their diploma dated the end of the semester in which they successfully complete the course. A grade of I shall not be given if a student fails to complete required work in the specified time in the absence of extenuating circumstances. In such a case, the appropriate grade is F or U.
AU	Audit	This grade indicates that the student has registered to audit the course and no credit is awarded.
P/F	Pass/Fail	This grade may not be used for graduate students.
S	Satisfactory	The grade S indicates that the student has satisfactorily completed the work or has made satisfactory progress, and shall be considered to be in good academic standing. The grade of S credit shall be counted for semester credits only and shall not be considered in determining the student's GPA.  The grade S shall be used only for those courses which have been approved as S/U courses.    A series of S grades in Thesis or Dissertation Research does not guarantee acceptance of the thesis or dissertation.
U	Unsatisfactory	This grade indicates that the student has not satisfactorily completed the work or has made unsatisfactory progress. No credit shall be given for work graded U.  This grade shall not be considered in determining the student's GPA.   If the student receives a grade of U, s/he shall be considered to have lost good academic standing until an equal number of credits with a grade of S for the same course have been completed after receiving the U. These repeated credits must be completed within one year. Receiving a U the second time shall be grounds for dismissal. The grade U shall be used only for those courses which have been approved as S/U courses.
IP	In Progress	This grade (for selected College of Graduate Studies courses) enables the student to take courses that cross the semester boundaries and to receive a grade at the completion of the course. A student receiving an IP must normally complete all specified work before the end of the next semester. The instructor must then submit a final grade for the course, and the IP will be removed from the transcript. In the event that the student does not complete the required course work within the next semester, the grade of IP shall automatically be changed to F or U. Under extenuating circumstances, the instructor, before the end of the next semester, may request that the Senior Associate Dean of the College of Graduate Studies extend the period of time allowed to complete the work. A grade of IP shall not be given if a student fails to complete required work in the specified time. In such a case, the appropriate grade is F or U.
WP	Withdraw Passing	This grade indicates that the student's work is satisfactory (grade of C or higher in a graded course), but for legitimate reasons the student is permitted to withdraw from the course. The grade WP will be recorded on the grade sheet and entered in the student's official record, and will not be counted in the GPA. Students may only repeat required courses one time after a grade of WP has been earned. Students who have a grade of WP in a required course and then earn a grade of C or D for the same course may not repeat this course for a higher grade.
WF	Withdraw Failing	This grade indicates that the student's work is unsatisfactory but for legitimate reasons the student is permitted to withdraw from the course. The grade WF will be recorded on the grade sheet and entered in the student's official record, and will be counted in the GPA. Students may only repeat required courses one time after a grade of WF has been earned. Students who have a grade of WF in a required course and then earn a grade of C or D for the same course may not repeat this course for a higher grade.

Withdrawal from Courses     (top of page)

Withdrawal from a course requires the approval of the instructor, the Major or Academic Advisor, and the Senior Associate Graduate Dean on an Add/Drop form, which may be obtained in the Health Science Campus Registrar’s office. Within 14 days of the beginning of the semester, withdrawal from courses will not be noted on the transcript of credit. After the 14th day of the semester, the student must obtain, in addition to the approval of the advisor, a designation from the instructor of the student’s withdrawal status as either WP (grade of C or higher) or WF (grade of D or lower).

 

Grades Affecting the Grade Point Average (GPA):
A = 4.00 Points	C = 2.00 Points	F = 0.00 Points
B = 3.00 Points	D = 1.00 Point
WF = 0.00 Points
Latest repeated course

 

AU =  Audit	I =  Incomplete
WP  =  Withdrawal Passing	S =  Satisfactory
U =  Unsatisfactory	IP =  In Progress
Courses subsequently repeated to improve grade (maximum of two)

 

Alteration of Grades Procedure     (top of page)

The grade filed with the Registrar is a part of official records of the University of Toledo. It is subject to change ONLY when a procedural error has been discovered in evaluation or recording of a grade. Usually action to change a grade must be initiated before the end of the second succeeding semester.

In no case will a grade be revised in accordance with criteria other than those applied to all students in the class. If the instructor agrees that an error in the grade was made, the grade will be changed upon the written request of the instructor and then authorization of the Senior Associate Dean of the College of Graduate Studies.

If a student believes that a procedural error in grading was made, the student should meet with the instructor.  If the instructor does not agree that a procedural error was made, the student may meet with the instructor's department chairperson or program director to discuss the grade grievance. The chairperson (program director for PhD/MSBS research track students) shall respond to the student no later than 30 days after the student has requested a review by the chairperson program director for PhD/MSBS research track students). Upon receipt of the chairperson's (program director’s for PhD/MSBS research track students) response, if the issue is not resolved to the satisfaction of the student, the student may within two weeks, request by duplicate submission in writing to the Senior Associate Dean of the College of Graduate Studies and the chairperson of the department (program director for PhD/MSBS research track students), the procedures in the following section. Unresolved cases of grade grievance due to course content are not subject to this procedure. Unresolved cases of grievance due to grading procedures shall be reviewed by a faculty department committee (program committee for PhD/MSBS research track students) appointed by the department chairperson or program director for PhD/MSBS research track students.

In the case of instructors still affiliated with the University of Toledo, the review committee shall consult both the student and the instructor and shall determine the validity of the grade grievance due to grading procedures. The review committee shall make its findings known in writing to both the student and the instructor within 30 days of the student's request to the chairperson (program director for PhD/MSBS research track students). If the committee finds that a procedural error has occurred and if the instructor declines to accept the findings of the review committee, the committee shall consider the reasons for not authorizing a grade change given by the instructor.

In cases of instructors no longer affiliated with UT, the findings of the committee shall be reported to both the student and instructor.  If the instructor chooses not to respond, the judgment of the committee shall prevail. If the instructor declines to accept the findings of the committee, the committee shall consider the reasons for not authorizing a change given by the instructor. 

In either case, the committee may authorize, in writing, a grade change to be instituted by the department chairperson (program director for PhD/MSBS research track students) and forwarded to the Senior Associate Dean of the College of Graduate Studies.

If a department committee (program committee for PhD/MSBS research track students) can find no academic basis upon which to recommend an appropriate grade for the course, the student shall be given the option of having the course stricken from her/his record or to retake the course without prejudice or penalty.

Procedure to Appeal Dismissal from the College of Graduate Studies for Academic Reasons     (top of page)

Students dismissed for academic reasons may appeal the dismissal to the Senior Associate Dean of the College of Graduate Studies in writing (stating the basis of the appeal) not later than 10 business days following receipt of written notification of dismissal. The Senior Associate Dean of the College of Graduate Studies shall appoint an Appeal Review Committee.

The student will be requested to present her/his position and supporting evidence at a hearing of the Appeal Review Committee. The student may invite a member of the UT Health Science Campus faculty to join him/her at the hearing. Neither the student, nor the Appeal Review Committee may have legal counsel present during the hearing.

The Committee also will consult with the student’s major advisor and other appropriate graduate faculty. The Committee then will make a written recommendation to the Senior Associate Dean of the College of Graduate Studies. The Senior Associate Graduate Dean may elect to interview the student. Neither the student nor the Senior Associate Dean may have legal counsel present during the interview. The decision of the Senior Associate Dean of the College of Graduate Studies shall be rendered to the student in writing within 10 business days following the Appeal Review Committee’s recommendation or within 10 days after meeting with the student.

The student may appeal the Senior Associate Graduate Dean’s decision, in writing, to the Council of Deans within 10 business days following receipt of the Senior Associate Graduate Dean’s written decision. The appeal will be assigned to members of the Council of Deans who were not previously involved in the case. The participating members of the Council of Deans will review the documentation and may elect to interview the student and appropriate faculty. If the Council of Deans chooses to interview the student, neither the student nor the Council of Deans may have legal counsel present during the interview. The decision of the Council of Deans will be rendered to the student in writing within 10 business days after the completion of their inquiry. The decision of the Council of Deans shall be final.

With the approval of the Senior Associate Dean of the College of Graduate Studies, a student who is appealing dismissal may continue as a student while the appeal is under consideration.

A notation that a specific sanction has been imposed will be made a part of the student’s permanent record.

 

UNIVERSITY HEALTH SERVICES     (top of page)

Description of Student Health Insurance Plan

Health Requirements

General Requirements

All graduate students entering UTHSC must demonstrate minimal immunization requirements in order to attend classes. Minimum immunizations and health screening required include:

1. Tetanus-diphtheria (Td) booster, adult booster, within the past 10 years or tetanus, diphtheria, attenuated pertusis (TDaP)..
2. Two MMR (measles-mumps-rubella) immunizations IF student was born after 1/1/57.  Any student who has had measles, mumps, or rubella during his/her lifetime requires no further immunization.  This immunity may be documented through a blood test called a “titer” which must demonstrate a “positive” result.  If the titer is “negative” the student must receive the appropriate vaccine.
3. One Mantoux-type (intradermal TB screening with PPD (purified protein derivative) done in the USA within 12 months prior to matriculation. If you are an international student or an American living outside of the USA, you must have the PPD skin test done by University Health Service when you arrive on campus. The test must be read by University Health Service before the student is allowed to attend class. 

 If TB Screening Results Are Positive:

• Students who have a positive PPD at the UHS or elsewhere must meet with a UHS health provider to answer questions, discuss treatment options and risks, have required lab work done, and complete an “Annual BCG/Positive PPD Follow-up Check List” on signs and symptoms of TB. If the student is in agreement, the recommended therapy is initiated.
• Students who have a positive PPD at UHS or elsewhere also must have a chest x-ray at University Medical Center or the Lucas County Health Department before they can attend classes.
• Students with a positive x-ray must consult with a health provider regarding treatment. If treatment is recommended the student must initiate treatment before attending classes.

All graduate students who will be having contact with patients, human tissue research or involved with primate research also are required to complete:

1. Hepatitis B vaccination series (series of 3). 
2. Lab testing for Hepatitis B surface antibody (HBsAB) 1-2 months after the Hepatitis B vaccination series is completed.

The Hepatitis B series can be completed at The University of Toledo University  Health Services at cost. Students working as “employees” may receive the series at no charge at University Health Services.

NOTE:  Students may have additional health requirements depending on their specific area of study i.e., allied health professions, nursing and MD/Ph.D. students.   

Immunizations and Lab Tests to Provide Protection from Disease (Titers)

University Health Services is able to complete student Hepatitis B series, and Hepatitis B surface antibody can be performed at University Health during the student’s initial semester. After students have approved registration for classes, there will be NO CHARGE for annual TB screening, adult tetanus boosters, and annual influenza vaccine given at University Health. Students will incur charges for pre-matriculation health requirements provided by University Health.

Documentation Requirements

To verify immunization and screening, ONLY the following will be accepted:

1. Official letterhead from physician or health department containing original signature, the date of verification statement, and the date(s) the immunization(s) was administered.
2. The official childhood immunization record. If the immunization record is not in English, a notarized translation in English MUST accompany the copy of the original record.
3. Completed College of Graduate Studies Health Science Campus health form with physician signature and legible address stamp.

Fees for Pre-matriculation Services     (top of page)

Payment

There is a fee for pre-matriculation health requirements. The following pre-matriculation services will be offered to students and must be paid for by check at the time the services are provided. No proof of completion of health requirements will be provided to the student or their program until payment is made for the services rendered.

Services Available:

• Physical exam (by appointment only)
• PPD screening
• Hepatitis B vaccine
• MMR vaccine (Measles, mumps, rubella)
• Tetanus-diphtheria (Td) booster
• Varicella vaccine (chickenpox)
• Lab tests for antibodies to disease (titers)

Lab Tests

In addition, certain lab tests (titers, antigens, and antibodies) requested by students’ educational program will be billed to the student or their insurance company by University Medical Center.  The student will be responsible for any and all bills associated with pre-matriculation health requirements for their program.

University Health Services (UHS) - click link for more information regarding contact information, clinic hours and services offered.

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